Data protection declaration
Thank you for your interest in our company. Data protection is of particular importance to the management of Calvatis GmbH. The Calvatis GmbH website can be used without providing any personal data. However, if a party concerned wishes to make use of special services provided by our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the affected person.
The processing of personal data, such as the name, address, e-mail address or telephone number of a concerned person, always takes place in accordance with the basic data protection regulation and in accordance with the country-specific data protection regulations applicable to Calvatis GmbH. By means of this data protection declaration, our company would like to inform the public about the nature, scope and purpose of the personal data collected, used and processed by us. Furthermore, affected persons will be informed of their rights by means of this data protection declaration.
Calvatis GmbH has implemented numerous technical and organisational measures as the responsible party for the processing of personal data in order to ensure that the personal data processed via this website is protected as comprehensively as possible. Nevertheless, Internet-based data transmissions can have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, for example by telephone.
The data protection declaration of Calvatis GmbH is based on the terms used by the European guideline and regulation provider in the adoption of the General Data Protection Regulation (GDPR). This privacy statement should be easy to read and understand for the public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.
We use the following terms, among others, in this data protection declaration:
a) Personal Data
Personal data is all information relating to any identifiable individual (hereinafter referred to as „concerned person "). Identifiable is an individual who can be identified directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics that reflect the physical, physiological, genetic, psychological, economic, cultural or social identity of that individual.
b) Concerned Person
Concerned Person is any identified or identifiable natural person whose personal data is processed by the controller.
Processing means any operation or series of operations carried out with or without the aid of automated procedures in relation to personal data, such as the collection, organisation, sorting, storage, adaptation or alteration, reading, retrieval, use, disclosure by transmission, distribution or any other form of provision, comparison or linking, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.
Profiling is any form of automated processing of personal data consisting in the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, behaviour, location or relocation of that natural person.
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be assigned to a specific individual without the use of additional information, provided that this additional information is kept separately and is subject to technical and organisational measures which ensure that the personal data are not assigned to an identified or identifiable natural person.
g) Responsible person or controller
The responsible person or controller is the natural or legal person, authority, institution or other body which alone or together with others decides on the purposes and means of processing personal data. Where the purposes and means of such processing are laid down by Union law or by the law of the Member States, the controller or the specific criteria for his appointment may be laid down in accordance with Union law or the law of the Member States.
h) Contract processors
Contract processor is a natural or legal person, authority, institution or other body that processes personal data on behalf of the data controller.
Recipient is a natural or legal person, authority, institution or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, authorities which may receive personal data under Union law or the law of the Member States within the framework of a particular investigation mandate shall not be regarded as recipients.
j) Third Parties
A third party is a natural or legal person, authority, institution or other body other than the concerned person, the responsible person, the processor and the persons who are authorised to process the personal data under the direct responsibility of the responsible person or the processor
Consent shall mean any informed and unequivocal expression of will voluntarily given by the concerned person in the particular case in the form of a declaration or other clear affirmative act by which the concerned person indicates his or her consent to the processing of personal data concerning him or her.
2. The name and address of the controller
The person responsible within the meaning of the General Data Protection Regulation, as well as other data protection laws in force in the Member States of the European Union and other provisions of a data protection nature, is:
Phone: 06203 105 0
3. Name und Anschrift des Datenschutzbeauftragten
Der Datenschutzbeauftragte des für die Verarbeitung Verantwortlichen ist:
Phone: 06203 105 133
Any person concerned can contact our data protection officer directly at any time with any questions or suggestions regarding data protection.
By using cookies, Calvatis GmbH can provide users of this website with more user-friendly services that would not be possible without cookies.
The person concerned can prevent the setting of cookies by our website at any time by means of an appropriate setting in the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, not all functions of our Internet site may be fully usable.
5. The collection of general data and information
The website of Calvatis GmbH collects a series of general data and information every time a person or an automated system accesses the website. This general data and information is stored in the log files of the server. We may record (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrer), (4) the sub-sites which are accessed via an accessing system on our website, (5) the date and time of access to the Website, (6) an Internet Protocol address (IP address), (7) the Internet service providers of the accessing system, and (8) other similar data and information used for security purposes in the event of attacks on our information technology systems.
When using this general data and information, Calvatis GmbH does not draw any conclusions about the person concerned. Rather, this information is required to (1) correctly deliver the contents of our website, (2) optimize the contents of our website and the advertising for it, (3) ensure the permanent functionality of our information technology systems and the technology of our website, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in the event of a cyber-attack. These anonymously collected data and information are therefore evaluated by Calvatis GmbH statistically and with the aim of increasing data protection and data security in our company in order ultimately ensure an optimal level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by the concerned person.
6. The registration on our website
The concerned person has the option of registering on the website of the controller, providing personal data. The personal data transferred to the controller is determined by the respective input mask used for registration. The personal data entered by the concerned person are collected and stored exclusively for internal use by the controller and for his own purposes. The controller may arrange for the data to be transferred to one or more processors, such as a parcel service, who also uses the personal data exclusively for internal use attributable to the controller.
Furthermore, the IP address assigned by the Internet Service Provider (ISP) to the concerned person, the date and time of registration are stored by registration on the website of the data controller. This data is stored in order to prevent misuse of our services and, if necessary, to investigate criminal offences committed. In this regard, the storage of this data is necessary to protect the data controller. This data will not be passed on to third parties unless required to do so by law or for the purpose of criminal prosecution.
Registration of the concerned person with the voluntary provision of personal data serves the controller to offer the concerned person content or services which, due to the nature of the matter, can only be offered to registered users. Registered users are free to modify the personal data provided during registration at any time or to have them completely deleted from the database of the data controller.
The controller shall at all times, upon request, inform each individual concerned of the personal data relating to that individual. Furthermore, the controller shall correct or delete personal data at the request or notice of the person concerned, provided that there is no legal obligation to retain such data. All the employees of the controller are available to the person concerned as contact partners in this context.
7. Possibility to contact us via the website
Due to legal regulations, the website of Calvatis GmbH contains information that enables quick electronic contact with our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a concerned person contacts the data controller by e-mail or via a contact form, the personal data transmitted by the concerned person will be stored automatically. Such personal data voluntarily provided by the person concerned to the controller will be stored for the purpose of processing or contacting the individual concerned. This personal data is not passed on to third parties.
8. Routine deletion and blocking of personal data
The controller shall process and store the personal data of the concerned person only for the period necessary to achieve the data retention purpose or to the extent provided for by the European regulator or other legislator in laws or regulations to which the controller is subject.
If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Giver or another competent legislator expires, the personal data is routinely blocked or deleted in accordance with the statutory provisions.
9. The rights of the person concerned
a) Right of confirmation
Every individual concerned shall have the right conferred by the European legislator of directives and regulations to require the controller to confirm whether personal data concerning him/her are being processed. If a data subject wishes to exercise this right of confirmation, he may contact an employee of the controller at any time.
b) Right of information
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to obtain, at any time and free of charge, information from the controller concerning the personal data relating to him/her stored and a copy of that information. Furthermore, the European regulator has granted the data subject the following information:
the processing purposes
the categories of personal data to be processed
the recipients or categories of recipients to whom the personal data have been or are still being disclosed, in particular recipients in third countries or international organisations
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
the existence of a right of rectification or deletion of personal data concerning him or of a restriction on processing by the controller or of a right of opposition to such processing
the existence of a right of appeal to a supervisory authority
if the personal data are not collected from the data subject: All available information about the origin of the data
the existence of automated decision-making, including profiling in accordance with Article 22(1) and (4) GDPR, and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for the data subject
Furthermore, the person concerned has a right of access to information as to whether personal data has been transferred to a third country or to an international organisation. If this is the case, the person concerned shall also have the right to obtain information on the appropriate guarantees in connection with the transfer.
If a person concerned wishes to exercise this right of access, he may contact an employee of the controller at any time.
c) Right to correction
Any person concerned by the processing of personal data shall have the right granted by the European legislator for the immediate rectification of inaccurate personal data concerning him/her. Furthermore, taking into account the purposes of the processing, the data subject has the right to request the completion of incomplete personal data, including by means of a supplementary declaration.
If a person wishes to exercise this right of rectification, he may at any time contact an employee of the controller.
d) Right of deletion (right to be forgotten)
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to require the data controller to request that the personal data concerning him/her be deleted immediately, provided that one of the following reasons applies and insofar as the processing is not necessary:
The personal data have been collected or otherwise processed for such purposes for which they are no longer necessary.
The person concerned withdraws his consent on which the processing was based in accordance with Article 6(1) (a) of the German Data Protection Ordinance or Article 9(2) (a) of the German Data Protection Ordinance, and there is no other legal basis for the processing.
The data subject objects to processing under Article 21(1) of the German Data Protection Ordinance and there are no overriding legitimate grounds for processing or the data subject objects to processing under Article 21(2) of the of the German Data Protection Ordinance.
The personal data have been processed unlawfully.
The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
The personal data was collected in relation to information society services offered in accordance with Art. 8 para. 1 of the German Data Protection Ordinance.
If one of the above-mentioned reasons applies and a person concerned wishes to have personal data stored at Calvatis GmbH deleted, he or she can contact an employee of the data controller at any time. The employee of Calvatis GmbH will arrange for the request for deletion to be complied with immediately.
If the personal data has been made public by Calvatis GmbH and our company is obliged to delete the personal data in accordance with Art. 17 para. 1 GDPR, Calvatis GmbH will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data, that the person concerned has requested that all links to this personal data or copies or replications of this personal data be deleted by these other persons responsible for data processing, insofar as the processing is not necessary. The employee of Calvatis GmbH will arrange for the necessary in individual cases.
e) Right to restrict processing
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations to require the controller to restrict processing if one of the following conditions is met:
The accuracy of the personal data is disputed by the person concerned for a period of time which enables the data controller to verify the accuracy of the personal data.
The processing is unlawful, the person concerned refuses to delete the personal data and instead requests a restriction on the use of the personal data.
The data controller no longer needs the personal data for the purposes of the processing, but the person concerned needs them to assert, exercise or defend legal claims.
The person concerned has filed an objection to the processing pursuant to Art. 21 para. 1 of the German Data Protection Ordinance and it has not yet been determined whether the legitimate reasons of the data controller outweigh those of the person concerned.
If one of the above conditions is fulfilled and a person concerned wishes to request the restriction of personal data stored by Calvatis GmbH, he may contact an employee of the data controller at any time. The employee of Calvatis GmbH will arrange for the processing to be restricted.
f) Right to transfer data
Any person concerned by the processing of personal data shall have the right granted by the European legislator to receive personal data concerning him/her provided by the person concerned to a data controller in a structured, current and machine-readable format. It also has the right to transmit this data to another data controller without obstruction by the controller to whom the personal data has been provided, provided that the processing is based on the consent provided for in Article 6(1)(a) of the DS GVO or Article 9(2)(a) of the DS GVO or on a contract in accordance with Article 6(1)(b) of the DS GVO and that the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task in public interest or in the exercise of public authority conferred on the data controller.
Furthermore, in exercising his or her right to data transferability in accordance with Article 20(1) DS-GMO, the person concerned has the right to have his or her personal data transferred directly by a data controller to another data controller, provided that this is technically feasible and does not impair the rights and liberties of other individuals.
The person concerned may contact an employee of Calvatis GmbH at any time to assert the right to the transfer of data.
g) Right of objection
Any person concerned by the processing of personal data shall have the right granted by the European legislator for reasons arising from their particular situation to object at any time to the processing of personal data concerning them under Article 6(1)(e) or (f) of the DS-GMO. This also applies to profiling based on these provisions.
Calvatis GmbH will no longer process personal data in the event of an objection, unless we can prove compelling reasons worthy of protection for such processing, which outweigh the interests, rights and freedoms of the person concerned, or the processing serves to assert, exercise or defend legal claims.
If Calvatis GmbH processes personal data in order to carry out direct advertising, the person concerned has the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to profiling to the extent that it is connected with such direct advertising. If the person concerned objects to Calvatis GmbH processing for direct advertising purposes, Calvatis GmbH will no longer process the personal data for these purposes.
Furthermore, the person concerned has the right to object to the processing of personal data concerning him/her which is carried out at Calvatis GmbH for scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 DS-GMO, for reasons arising from his or her particular situation, unless such processing is necessary to fulfil a task in public interest.
To exercise the right of objection, the person concerned can directly contact any employee of Calvatis GmbH or another employee. The person concerned shall also be free to exercise his right of opposition in relation to the use of information services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.
h) Automated case-by-case decisions including profiling
Any person concerned by the processing of personal data shall have the right granted by the European legislator of directives and regulations not to be subject to a decision based exclusively on automated processing, including profiling, which has legal effects on him or her or significantly affects him in a similar manner, provided that the decision (1) is not necessary for the conclusion or fulfilment of a contract between the person concerned and the data controller, or (2) is admissible under Union or Member State law to which the data controller is subject and that such law contains appropriate measures to safeguard the rights, liberties and legitimate interests of the person concerned, or (3) with the express consent of the person concerned.
If the decision (1) is necessary for the conclusion or fulfilment of a contract between the person concerned and the data controller or (2) if it is taken with the express consent of the data controller, Calvatis GmbH shall take appropriate measures to protect the rights and liberties as well as the legitimate interests of the data controller, including at least the right to obtain the intervention of a person by the data controller, to state his own position and to challenge the decision.
If the person concerned wishes to assert rights relating to automated decisions, he may contact an employee of the controller at any time.
i) Right to revoke consent under the data protection law
Any person concerned by the processing of personal data has the right granted by the European legislator of directives and regulations to revoke consent to the processing of personal data at any time.
If the person concerned wishes to exercise his or her right of withdrawal of consent, he or she may contact an employee of the controller at any time.
10. Data protection for applicants and during the application process
The controller collects and processes the personal data of applicants for the purpose of handling the application procedure. Processing may also be carried out electronically. This is in particular the case if an applicant sends corresponding application documents to the controller by electronic means, for example by e-mail or via a web form on the website. If the controller concludes an employment contract with an applicant, the data transmitted will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If the controller does not conclude an employment contract with the applicant, the application documents shall be automatically deleted two months after notification of the decision of refusal, provided that no other legitimate interests of the controller stand in the way of deletion. Other legitimate interest in this sense is, for example, a burden of proof in proceedings under the General Equal Treatment Act.
The data controller has integrated components of Facebook on this website. Facebook is a social networking platform.
A social network is an Internet-based social meeting place, an online community that usually enables users to communicate with each other and interact in virtual space. A social network can serve as a platform for the exchange of opinions and experiences or enables the Internet community to provide personal or company-related information. Facebook enables social network users to create private profiles, upload photos and network via friendship requests, amongst other things.
Facebook is operated by Facebook, Inc, 1 Hacker Way, Menlo Park, CA 94025, USA. The person responsible for the processing of personal data if a person concerned lives outside the USA or Canada is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Each time one of the individual pages of this website is accessed, which is operated by the controller and on which a Facebook component (Facebook plug-in) has been integrated, the Internet browser on the person's ICT system is automatically prompted by the respective Facebook component to download a representation of the corresponding Facebook component of Facebook. An overview of all Facebook plug-ins can be found at developers.facebook.com/docs/plugins/. As part of this technical process, Facebook is informed about which specific sub-page of our website is visited by the person concerned.
If the person concerned is logged on to Facebook at the same time, Facebook recognizes which specific subpage of our website the person concerned visits with every visit to our website by the person concerned and for the entire duration of the respective stay on our website. This information is collected by the Facebook component and assigned by Facebook to the respective Facebook account of the person concerned. If the person concerned clicks one of the Facebook buttons integrated on our website, for example the "Like" button, or the person concerned makes a comment, Facebook assigns this information to the personal Facebook user account of the person concerned and stores this personal data.
Facebook receives information via the Facebook plugin that the person concerned has visited our website whenever the person concerned is logged on to Facebook at the same time as accessing our website; this happens regardless of whether the person concerned clicks on the Facebook component or not. If the person concerned does not want this information to be transmitted to Facebook, they can prevent it from being transmitted by logging out of their Facebook account before calling up our website.
The data policy published by Facebook, which is available at facebook.com/about/privacy/, provides information about the collection, processing and use of personal data by Facebook. It also explains the settings Facebook offers to protect the privacy of the person concerned. In addition, various applications are available that make it possible to suppress data transmission to Facebook. Such applications can be used by the person concerned to suppress data transmission to Facebook.
12. Data protection regulations regarding the use of Xing
The controller has integrated components from Xing on this website. Xing is an Internet-based social network that enables users to connect to existing business contacts and make new business contacts. Individual users can create a personal profile of themselves at Xing. For example, companies can create company profiles or publish job offers on Xing.
Xing is operated by XING SE, Dammtorstraße 30, 20354 Hamburg, Germany.
Each time one of the individual pages of this website is called up, which is operated by the controller and on which a Xing component (Xing plug-in) has been integrated, the Internet browser on the ICT system of the person concerned is automatically prompted by the respective Xing component to download a representation of the corresponding Xing component. More information about the Xing plug-ins can be found at dev.xing.com/plugins. As part of this technical process, Xing is informed about which specific sub-page of our website is visited by the person concerned.
If the person concerned is logged in to Xing at the same time, Xing recognises with every visit to our website by the person concerned and for the entire duration of the respective stay on our website which specific sub-page of our website the person concerned visits. This information is collected by the Xing Plug-in and is assigned to the respective Xing account of the person concerned by Xing. If the person concerned presses one of the Xing buttons integrated on our website, for example the "Share" button, Xing assigns this information to the personal Xing user account of the person concerned and stores this personal data.
Xing receives information via the Xing component that the person concerned has visited our website whenever the person concerned is logged in to Xing at the same time as accessing our website; this happens regardless of whether the person concerned clicks on the Xing component or not. If such a transmission of this information to Xing is not desired by the person concerned, he can prevent the transmission by logging out of his Xing account before calling up our website.
The data protection regulations published by Xing, which can be accessed at www.xing.com/privacy , provide information on the collection, processing and use of personal data by Xing. Xing has also published data protection information for the XING Share button at www.xing.com/app/share
13. Data protection regulations for the use of YouTube
14. Legal basis of the processing
Art. 6 I lit. A DS-GVO serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the person concerned is a contracting party, as is the case for example with processing operations necessary for the delivery of goods or the provision of other services, the processing is based on Art. 6 I lit. B DS-GVO. The same applies to such processing processes that are necessary to carry out pre-contractual measures, for example in cases of enquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, for example to fulfil tax obligations, the processing is based on Art. 6 I lit. c DS-GVO. In rare cases, the processing of personal data may become necessary to protect the vital interests of the person concerned or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information had to be passed on to a doctor, a hospital or other third parties. The processing would then be based on Art. 6 I lit. d DS-GVO. Ultimately, processing operations could be based on Art. 6 I lit. f DS-GVO. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the person concerned do not prevail. Such processing procedures are permitted to us in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the person concerned is a customer of the person responsible (recital 47, second sentence, DS-GVO).
15. Legitimate interests in the processing pursued by the controller or a third party
If the processing of personal data based on Article 6 I lit. f DS-GVO, it is in our legitimate interest to conduct our business for the well-being of all our employees and our shareholders.
16. Duration for which the personal data is stored
The criterion for the duration of the storage of personal data is the respective legal retention period. After the expiry of this period, the corresponding data will be routinely deleted, provided that it is no longer necessary for the fulfilment or initiation of the contract.
17. Legal or contractual provisions regarding the availability of personal data; requirements for the conclusion of a contract; obligation of the person concerned to provide the personal data; possible consequences of failure to provide such data
We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). In some cases, it may be necessary for a contract to be concluded if a person concerned provides us with personal data which must subsequently be processed by us. For example, the person concerned is obliged to provide us with personal data if our company enters into a contract with him/her. Failure to provide personal data would mean that the contract with the person concerned could not be concluded. Prior to the provision of personal data by the person concerned, the person concerned must contact one of our employees. Our employee will inform the person concerned on a case-by-case basis whether the provision of personal data is required by law or contract or required for the conclusion of a contract, whether there is an obligation to provide the personal data and what consequences the failure to provide the personal data would have.
18. Bestehen einer automatisierten Entscheidungsfindung
As a responsible company, we do not make decisions automatically or use profiling.